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Structure of the Technical Intern Training Program (acceptance managed by individual enterprises)


Scope of target persons to be accepted by individual enterprises


The scope of Technical Intern Trainees that can be accepted into "Technical Intern Training (i)(a)" includes employees of public and private organizations in Japan and employees of overseas offices with any of the following relationships.

  1. Overseas offices of public or private organizations in Japan (branch offices, subsidiaries or joint-ventures, etc.)

  2. Organizations with a record of continuous international transactions for one year or more or a record of international transactions amounting to one billion yen or more for the past one year or more with private or public organizations in Japan

  3. Organizations with a business relationship with private or public organizations in Japan such as an international business partnership and such organizations have been specified by announcement of the Minister of Justice.

Role of Implementing Organizations


In addition to the role of Supervising Organizations, the role of individual enterprise type Implementing Organizations is of much higher importance than that of Supervising Organizations. The obligations of such organizations involve matters such as the selection of Technical Intern Trainees, operation of technical intern training according to Technical Intern Training Plans created by Technical Intern Trainees after Technical Intern Trainees enter Japan, performing lectures for Technical Intern Trainees and solely securing return travel expenses for Technical Intern Trainees.


Acceptance requirements for "Technical Intern Training (i)(a)"


Although activities that can be performed as a part of "Technical Intern Training (i)(a)" include Skills acquisition activities conducted in accordance with employment agreements executed with Implementing Organizations and activities to acquire knowledge through lectures, the following requirements must also be satisfied.


(1) Requirements regarding Technical Intern Trainees
  1. Employees of overseas branch offices, subsidiaries or joint-ventures and such employees will be transferred or loaned from the relevant office.

  2. Skills to be acquired are not simple tasks

  3. The Technical Intern Trainee is 18 years of age or over and is scheduled to be employed in work that makes use of the Skills acquired in Japan after he/she returns to his/her home country.

  4. The Skills to be acquired in Japan are difficult to acquire in the Technical Intern Trainee's home country.

  5. Sending Organizations (organizations that send, etc., Technical Intern Trainees overseas), Supervising Organizations, Implementing Organizations, etc., do not receive payment such as deposits from the Technical Intern Trainee (including family members, etc.). In addition, contracts, etc., that prescribe monetary penalties for the non-performance of labour agreements must not be executed with the Technical Intern Trainee.

(2) Requirements regarding Implementing Organizations
  1. The following subjects (including classroom lectures and on-site visitations) are provided to Technical Intern Trainees for one-sixth or more hours of the scheduled "Technical Intern Training (i)(a)" activities or one-twelfth or more hours when advance lectures have been conducted overseas for at least one month totaling 160 hours or more).

    (a)

    Japanese language

    (b)

    General knowledge regarding everyday life in Japan

    (c)

    Necessary information regarding the legal protection of Technical Intern Trainees such as the Immigration Control and Refugee Recognition Act and Labour Standards Act.

    (d)

    Provide information which contributes to the efficient acquisition of Skills, etc.

    In addition, lectures relating to (c) must be performed by a lecturer (an internal employee is also acceptable) with specialist knowledge after Technical Intern Trainees enter Japan and prior to the commencement of Skills acquisition activities.

  2. There are also other requirements such as the appointment of Technical Intern Training instructors and guidance counselors, the creation of technical intern training journals, etc., providing remuneration to Technical Intern Trainees, securing accommodation, precautionary measures such as workers accident compensation insurance and other requirements equivalent to the requirements of Supervising Organization type Implementation Organizations.

(3) Limitations on the number of accepted Technical Intern Trainees

The limit on the number of Technical Intern Trainees for "Technical Intern Training (i)(a)" is specified below.

Limitation on the number of Technical Intern Trainees accepted by individual enterprises
Total number of full-time employees at Implementing Organization Number of Technical Intern Trainees
 A    1/20th of the total number of full-time employees
 B  301 employees or more 1/20th of the total number of full-time employees
201 employees or more and 300 employees or less 15 Technical Intern Trainees
101 employees or more and 200 employees or less 10 Technical Intern Trainees
51 employees or more and 100 employees or less 6 Technical Intern Trainees
50 employees or less 3 Technical Intern Trainees
(Note 1) Full-time employees do not include full-time employees or Technical Intern Trainees (i) and (ii) in overseas offices.)
(Note 2) B is when specified by announcement by the Minister of Justice The number of Technical Intern Trainees (i) must not exceed the total number of full-time employees.

(4) Duration of residence

The duration of residence for Technical Intern Training (i) shall be a maximum of one year and Technical Intern Trainees shall granted either one year or 6 months Status or Residence upon receiving a landing permit.


(5) Improper conduct

Improper conduct such as acts of violence or making threats toward Technical Intern Trainees, withholding passports or Residence Cards and failing to pay wages shall incur a suspension of accepting Technical Intern Trainees for a specific period (one year, three (3) years or five (5) years) and any remedial measures necessary to prevent reoccurrences of such conduct.


Requirements for changing the Status of Residence to "Technical Intern Training (ii)(a)"


"Technical Intern Training (ii)(a)" shall conduct activities that place Technical Intern Trainees in work that requires the relevant Skills at the relevant Implementing Organization in order to reinforce Skills acquired in "Technical Intern Training (i)(a)" in accordance with employment agreements executed with the Implementing Organization designated by the Minister of Justice.
 Although applications to change the Status of Residence to "Technical Intern Training (ii)(a)" are limited to Technical Intern Trainees with Status of Residence in "Technical Intern Training (i)(a)", the following requirements must also be satisfied.


(1) Requirements for Technical Intern Trainees

The following requirements are in addition to the requirements of "Technical Intern Training (1)( a)".

  1. Technical Intern Trainees undertake training at the same Implementing Organization and in the same Skills as "Technical Intern Training (1)( a)", unless technical training cannot be performed at the same Implementing Organization for reasons not attributable to the relevant Technical Intern Trainee.

  2. Technical Intern Trainees have passed National Trade Skills Test Basic Grade 2 and other equivalent tests and examinations.

  3. Technical Intern Trainees plan to acquire further practical Skills based on a Technical Intern Training Plan.

(2) Requirements for Implementing Organizations

The requirements for Implementing Organizations are basically the same as those of "Technical Intern Training (i)(a)".


(3) Limitations on the number of accepted Technical Intern Trainees

There are no particular limitations on the number of Technical Intern Trainees for "Technical Intern Training (ii)(a)" at Implementation Organizations.


(4) Duration of Residence

The duration of residence for "Technical Intern Training (ii) (a)" must comply with each of the following.

  1. The duration of residence for "Technical Intern Training (i) (a) is one year or less.

  2. In the event the duration of stay for "Technical Intern Training (i) (a)" is nine (9) months or less, the duration of residence for "Technical Intern Training (ii) (a)" is roughly 1.5 times or less that of the duration of residence for "Technical Intern Training (i) (a)".

  3. The duration of residence for both "Technical Intern Training (ii) (a)" and "Technical Intern Training (i) (a)" is three (3) years or less.

Target transfer occupation and transfer evaluation


(1) Target transfer occupation and work for "Technical Intern Training (ii)(a)"

As of July 14, 2017, there are a total of 75 occupations and 135 work types after combining the occupations and work types of the National Trade Skills Test based on the Human Resource Development Promotion Act and the occupations and work types based on the public evaluation system approved by MHLW. Of these occupations and work types, the National Trade Skills Test accounts for 55 occupations and 86 work types and the public evaluation system approved by MHLW accounts for 20 occupations and 49 work types

Target transfer occupations for Technical Intern Training (ii)


(2) Evaluation for transferring to "Technical Intern Training (ii)(a)"

Technical Intern Trainees are required to clear the following evaluations and be determined to possess a "Good" Status of Residence in order to transfer from "Technical Intern Training (i)(a)" to "Technical Intern Training (ii) (a)".

  1. Evaluation of the results of "Technical Intern Training (i) (a)"
    After completing three (3) quarters of "Technical Intern Training (i) (a)", Technical Intern Trainees ((i) (a)) must be deemed to have acquired a certain standard (equivalent to the National Trade Skills Test Basic Grade 2) of Skills from the National Trade Skills Test or the public evaluation system approved by MHLW.

  2. Evaluation of Technical Intern Training Plans
    Technical Intern Training Plans for "Technical Intern Training (ii)(a)" to be submitted by Implementing Organizations accepting Technical Intern Trainees must be determined to be appropriately based on the evaluation (evaluation of the acquisition of Skills from 1.) of results from "Technical Intern Training (i)(a)".

Creation of Technical Intern Training Plans


(1) The creation and implementation of "Technical Intern Training (i)(a) Plans
  1. The scope of occupation and work
    In addition to Skills (hereinafter acquired by *1. "Compulsory Work") evaluated by target transfer occupation and work types of the National Trade Skills Test, the establishment of the Basic Guideline for Operation of the Technical Intern Training Program (issued by the Minister of Health, Labour and Welfare), a policy which outlines the basic concepts of the Technical Intern Training Program revised in January 2010 based on the advancement of the diversification of processes and work in factories in the manufacturing industry, has permitted the inclusion of the acquisition of "Related Skills" (hereinafter acquired by *2 "Related Work") as occupations and work types performed by Japanese workers on a full-time basis in Technical Intern Training Plans.
    Consequently, JITCO conducted a review of the concepts of the scope of occupations and work types contained in technical training, collected the results for each work category and publically announced a digest publication. The meaning of the three (3) work types listed in the digest and the ratio of work hours for total number of training hours is specified below.

    (a)

    [Compulsory Work] *1.
    Compulsory Work refers to work which Technical Intern Trainees must perform in order to acquire Skills (work which amounts to the scope of "standards and details specified by the scope of questions" in occupation and work examinations scheduled to be undertaken in evaluation examinations such as the National Trade Skills Test, etc.).
    Work hours for Compulsory Work amount to approximately half or more of the total number of training hours.

    (b)

    [Related Work] *2.
    Related Work refers to work which is not Compulsory Work but work which may be performed in the production process of the relevant occupation or work by workers involved with "Compulsory Work" which directly or indirectly contributes the improvement of Skills used to perform Compulsory Work. Work hours for Related Work are approximately half or less of the total number of training hours.

    (c)

    [Supplementary Work]
    Supplementary Work refers to work which is not Compulsory Work or Related Work regularly performed in the production process of the relevant occupation or work by workers involved with "Compulsory Work". In addition, since Supplementary Work relates to regular work in the production process of the relevant occupation or work, it does not directly or indirectly contribute to the improvement Skills required for Compulsory Work. Supplementary Work accounts for approximately one-third or less of the total number of training hours.

    (d)

    [Health and Safety Work]
    Health and Safety Work is work that is absolutely necessary for the purpose of preventing work place accidents or illnesses involving Technical Intern Trainees. Such work comprises approximately 10% of the work involved in Compulsory Work, Related Work and Supplementary Work.

  2. Creating plans

    (a)

    The aim of the Technical Intern Training Program is to transfer Skills developed and cultivated in Japan to developing countries and contribute to the "development of human resources" which will become the foundation of economic development in such developing countries. Therefore, it is very important to formulate training plans from the perspective of human resource development. In fact, it could be said that the effective and efficient acquisition of Skills by Technical Intern Trainees is reliant upon Technical Intern Training Plans.

    (b)

    Plans for "Technical Intern Training (i)(a)" shall specify matters such as Skills acquisition activities (including activities to acquire information in lectures), a specific schedule, curriculum and instruction program.

    (c)

    Plans for "Technical Intern Training (i) (a)" shall contain a timeframe that allows for lectures and the Skills to be properly acquired at a level equivalent to the National Trade Skills Test Basic Grade 2; in particular, the acquisition of Skills for health and safety must be sufficiently considered.

    (d)

    In the event Technical Intern Trainees are scheduled to be transferred to "Technical Intern Training (ii) (a)", Technical Intern Training Plans must be formulated for the purpose of enabling Technical Intern Trainees to acquire and learn effective skills throughout the entire course of "Technical Intern Training (i) (a)" and "Technical Intern Training (ii) (a)".

    (e)

    In the event of formulating plans for "Technical Intern Training (i) (a)" without scheduling the transfer of Technical Intern Trainees to "Technical Intern Training (ii) (a)", Technical Intern Training Plans must create end goals for the completion of training in accordance with the purpose of each training subject.

  3. Implementing technical training according to plans
    Since the content of Technical Intern Training Plans for "Technical Intern Training (i) (a)" is formulated by specifying the end goals of Basic Grade 2 in the event of occupations and work for the National Trade Skills Test and the Beginners Level in the event of MHLW approved occupations and work, Implementing Organizations are required to thoroughly adhere to the content of Technical Intern Training Plans when implementing Skills training. By implementing plans in this manner, Technical Intern Trainees can acquire the required Skills and the original purpose of the Program can be achieved.
    Furthermore, Implementing Organizations are required to sufficiently explain the content of Technical Intern Training Plans to Technical Intern Trainees prior to the commencement of on-site training.

(2) The creation and implementation of "Technical Intern Training (ii)(a)" Plans
  1. Scope of occupations and work
    The same as (1) 1.

  2. Creating plans
    Plans for "Technical Intern Training (ii)(a)" must contain a timeframe that furthers the Skills acquired in "Technical Intern Training (i) (a)", and enables Technical Intern Trainees to properly acquire Skills equivalent to Basic Grade 1 of the National Trade Skills Test after one year from the day of commencement of "Technical Intern Training (ii) (a)", and Skills equivalent to Grade 3 of the National Trade Skills Test after two (2) years from the day of commencement.
    Plans must clearly specify training content and end goals for each stage and the times and methods of evaluating acquired Skills every year through examinations such as the National Trade Skills Test in order to verify whether end goals have been achieved.

  3. Implementing technical training according to plans
    Since the content of Technical Intern Training Plans for "Technical Intern Training (ii) (a)" is formulated by specifying the end goals of Basic Grade 1 in the event of occupations and work for the National Trade Skills Test at the completion of year one of "Technical Intern Training (ii) (a)" and the Intermediate Level in the event of MHLW approved occupations and work or Grade 3 in the event of occupations and work for the National Trade Skills Test at the completion of year two (2) of "Technical Intern Training (ii) (a)" and the Specialist Level in the event of MHLW approved occupations and work, Implementing Organizations are required to thoroughly adhere to the content of Technical Intern Training Plans when implementing Skills training.
    Furthermore, the requirement to sufficiently explain the content of Technical Intern Training Plans to Technical Intern Trainees is the same as that specified in "Technical Intern Training (i) (a)".

Treatment of Technical Intern Trainees


(1) Treatment during the lecture period

Except in the event first entry into Japan is a business trip, special measures such as lecture allowances are not required since Technical Intern Trainees in "Technical Intern Training (i)(a)" are basically in an employment relationship with Implementing Organizations.


(2) Treatment during the Technical Intern Training (i) and (ii) activities period
  1. Identifying technical intern training conditions
    Implementing Organizations are required to provide necessary explanations of relevant laws regarding the Technical Intern Training Program to Technical Intern Trainees (i) and specify the scheduled "Technical Intern Training (i) (a)" content, requirements regarding the transition to "Technical Intern Training (ii) (a)" and labour conditions during the training period in writing (in Japanese and the native language of the trainees).

  2. The appropriate execution of employment agreements
    Implementing Organizations are required to create employment agreements in writing and issue notification of labour conditions (in Japanese and the native language of technical intern trainees) in order to clearly specify the subordinate position of Technical Intern Trainees, work times, wages and other labour conditions which exist to prevent problems in advance.

  3. Compliance with labour related laws, etc.
    Implementing Organizations must comply with all laws and regulations which relate to accepted Technical Intern Trainees such as the Labour Standards Act, Minimum Wages Act, Workmen's Accident Compensation Insurance Act, Employment Insurance Act, Health Insurance Act, National Health Insurance Act, Welfare Pension Insurance Act and the National Pension Act. Furthermore, labour laws and regulations shall be applied in exactly the same manner as to general Japanese employees.

  4. The appropriate payment of wages
    Implementing Organizations must pay all Technical Intern Trainee wages directly to the relevant person on the specified date each month. However, as an exception to currency payment, wages may be paid pursuant to (a) the execution of a bank transfer labour agreement, (b) written agreement with the relevant Technical Intern Trainee, (c) transfer into the account of the financial institution specified by the Technical Intern Trainee and in the name of such technical Intern trainee, or (d) transfer into the account of a financial institution under certain requirements such as the attachment of a wage statement. In addition, the execution of a labour agreement is required in event to deduct expenses other than the deductions prescribed by law for the wage deduction which is an exception of wage payment. In such an event, only clearly identifiable expenses such as accommodation expenses may be deducted and such deduction amounts must not exceed the actual amount.
    Furthermore, wages must not be lower than the minimum wage prescribed by each Prefecture (even though minimum wages generally apply in each region; however, specific minimum wages (according to the industry) may also be applicable).

  5. Treatment of work hours
    As a general rule, the work hours of Technical Intern Trainees ((i) and (ii)) shall be a maximum of eight (8) hours per day and a maximum of 40 hours per week as prescribed in the Labour Standards Act. In the event Implementing Organizations require Technical Intern Trainees ((i) and (ii)) to work irregular hours or on holidays, Implementing Organizations must perform the specific procedures such as executing labour agreements and pay wage premiums for irregular hours.

  6. Health and safety and insurance
    Since Technical Intern Trainees are unfamiliar and unaccustomed to the Japanese language, culture and customs, it is important that health and safety in the work place and everyday life of Technical Intern Trainees is ensured to a higher level than for Japanese people.
    Implementing Organizations have an obligation to return Technical Intern Trainees to their home countries and families without injuries and in a healthy condition. Therefore, it is necessary to promote the prevention of accidents and health maintenance measures centering on compliance with the industrial health and safety laws and regulations. In addition, Implementing Organizations are required to enter into social insurance schemes such as workers accident compensation insurance for accidents which occur in the workplace or while commuting, and health insurance and welfare pension insurance for compensating everyday injuries and illnesses, disability compensation and bereaved family member compensation. Also, Comprehensive Insurance for Technical Intern Trainees was developed as private accident insurance described in the "Guidelines on Entry and Residence Management of Technical Intern Trainees" (Ministry of Justice, immigration Bureau as, "Unfortunately, some technical intern trainees encounter unexpected accidents or become sick every year, therefore (snip) buying private accident insurance as complementary measures to buy public health insurance contributes to protection of technical intern trainees".

  7. Discussions with labour unions
    Since Technical Intern Trainees are entering into an employment relationship, companies scheduled to accept Technical Intern Trainees are recommended to hold prior discussions with the relevant industry labour union in relation to the treatment of Technical Intern Trainees.

Procedures regarding the transfer from Technical Intern Training (i) to Technical Intern Training (ii), etc.


(1) Conducting evaluations for the transfer to Technical Intern Training (ii)

Acquired Skills and Technical Intern Training Plans are required to be evaluated for transfers to Technical Intern Training (ii).
Acquired Skills are evaluated after a skills examination is arranged in partnership with the relevant examining organization.
Technical Intern Training Plans are evaluated in accordance with the evaluation standards.
Furthermore, the appropriateness of the content is determined after considering on-site surveys and the opinions of specialists and advice and guidance is provided to Implementing Organizations. The results are then reported to the Regional Immigration Bureau together with the results of the acquired Skills evaluation.


(2) Procedures for transferring to Technical Intern Training (ii)
  1. Application for transferring to Technical Intern Training (ii)
    Technical Intern Trainees (i) intending to transfer to Technical Intern Training (ii) shall submit advance examination application information to the JITCO Regional Office up to five (5) months prior to the completion of Technical Intern Training (i) and apply to receive an evaluation of acquired Skills by providing the relevant Technical Intern Trainee?s name, sex, country of origin, type of Skills to be acquired, the scheduled test and qualification examination to be undertaken in order to be transferred to Technical Intern Training (ii), the desired date of examinations and other necessary information to the JITCO Regional Office up to four (4) months prior to the completion of Technical Intern Training (i).

  2. Necessary documents for procedures to change Status of Residence
    Technical Intern Trainees shall submit applications for permission to change Status of Residence in order to transfer to Technical Intern Training (ii) to the Regional Immigration Bureau in the jurisdiction of the relevant Technical Intern Trainee (i) one (1) month prior to the completion of Technical Intern Training (i).
    In addition, in the event the check and application services by JITCO are used, the application documents shall be submitted to JITCO in the period between one and a half months to two (2) months prior to the completion of Technical Intern Training (i) (the same applies to procedures for changing Status of Residence).

    (a)

    Documents relating to the relevant Technical Intern Trainee (i)

    • Application form for permission to change Status of Residencee
    • Copy of passport and Residence Card (copy of Alien Registration Certificate)
    (b)

    Documents relating to Supervising Organizations and Implementing Organizations

    • Copy of Technical Intern Training (ii) Plans
    • Copy of Technical Intern Trainee Dispatch Documents
    • Copy of the contract executed between the Sending Organization and the foreign national
      (Copy of dispatch order, work transfer order or resignation, etc., issued by the organization of the country of origin is also permitted)
    • Copy of the employment agreement
    • Copy of the employment conditions (copy of the labour conditions notification)
    • Copy of the technical training instructor's history
    • Copy of successful test scores
    • Technical intern training /living conditions, etc., report
    • Certificate of annual income and taxation amount
    • Current Accepted Technical Intern Trainee Register (Implementing Organization)
    • Copy of Implementing Organization Register (to be submitted only when multiple enterprises have united as an Implementing Organization)
    • Applicant Register (Technical Intern Trainee (ii) and re-entry in Japan, etc.)
(3) Procedures after transferring to Technical Intern Training (ii)
  1. Transfer report
    In the event permission to change Status of Residence is granted, a Technical Intern Transfer Report must be submitted to the JITCO Regional Office within two (2) weeks of receiving permission.

  2. Necessary documents for procedures to renew Duration of Residence
    An application for permission to renew the Duration of Residence must be submitted to the Regional Immigration Bureau up to one month prior to the expiration of the term of residence.

    (a)

    Documents relating to the relevant Technical Intern Trainee (ii)

    • Application form for permission to renew Duration of Residence
    • Copy of passport and Residence Card (copy of Alien Registration Certificate)
    (b)

    Documents relating to Implementing Organizations

    • Copy of Technical Intern Training (ii) Plans
    • Copy of Technical intern training/living conditions report, etc.
    • Copy of the employment agreement
    • Copy of the employment conditions (copy of the labour conditions notification)
    • Certificate of annual income and taxation amount
    • Current Accepted Technical Intern Trainee Register (Implementing Organization)
    • Copy of Implementing Organization Register
    • Copy of Applicant Register (Technical Intern Trainee (ii) and re-entry in Japan, etc.)
(4) Procedures after returning to home country
  1. Completion report (after returning to home country)
    Technical Intern Trainees who complete Technical Intern Training (ii) must submit a completion report to the Regional Immigration Bureau in each jurisdiction and the JITCO Regional Office after returning to their home country.

* Issuance of Technical Intern Training completion certificate
A completion certificate containing the content and duration of technical training, passed skills evaluation test, etc, shall be issued to Technical Intern Trainees who complete training (persons who have completed 80% or more of the scheduled term of Technical Intern Training (ii))

Flowchart for Technical Intern Training Program Procedures